Acceptable Use Policy

Last updated: 8/3/2025

1. Introduction

This Acceptable Use Policy ("Policy") governs your use of Colleague Ninja's AI workflow automation platform. By using our Service, you agree to comply with this Policy. Violation of this Policy may result in suspension or termination of your account.

2. Prohibited Uses

You may not use Colleague Ninja to:

2.1 Illegal Activities

  • Engage in any illegal activities or promote illegal activities
  • Violate any local, state, national, or international laws
  • Facilitate fraud, theft, or any form of financial crime
  • Create workflows that circumvent legal requirements

2.2 Harmful or Malicious Activities

  • Distribute malware, viruses, or other harmful code
  • Conduct phishing, social engineering, or scamming activities
  • Create workflows designed to harm or exploit others
  • Automate harassment, stalking, or threatening behavior
  • Generate or distribute spam or unsolicited communications

2.3 Intellectual Property Violations

  • Infringe on copyrights, trademarks, or patents
  • Distribute pirated content or software
  • Scrape or copy content without authorization
  • Violate licensing agreements of integrated services

2.4 Privacy Violations

  • Collect or process personal data without consent
  • Violate data protection regulations (GDPR, CCPA, etc.)
  • Create workflows that invade privacy
  • Share or expose sensitive information without authorization

3. System Integrity

You must not:

  • Attempt to gain unauthorized access to our systems
  • Bypass or circumvent security measures
  • Reverse engineer or decompile our software
  • Use automated tools to scrape our service
  • Overload our servers with excessive requests
  • Interfere with other users' access to the service

4. AI and Automation Guidelines

4.1 Responsible AI Use

  • Do not use AI to generate misleading or false information
  • Do not create deepfakes or synthetic media for deception
  • Do not use AI to impersonate others without consent
  • Verify AI-generated content before using in production

4.2 Automation Limits

  • Respect rate limits of integrated services
  • Do not create workflows that violate third-party terms
  • Implement appropriate error handling and safeguards
  • Monitor automated workflows for unintended consequences

5. Content Standards

Content created or processed through our service must not:

  • Contain hate speech or discriminatory content
  • Promote violence or self-harm
  • Include adult or sexually explicit material
  • Contain defamatory or libelous statements
  • Violate confidentiality agreements

6. Third-Party Services

When using integrations with third-party services:

  • Comply with their terms of service and policies
  • Use valid authentication credentials
  • Respect API rate limits and quotas
  • Do not share API keys or credentials
  • Handle third-party data responsibly

7. Commercial Use

If using Colleague Ninja for commercial purposes:

  • Ensure you have appropriate licenses and permissions
  • Do not resell or sublicense our service without authorization
  • Maintain compliance with business regulations
  • Use appropriate account type for commercial activities

8. Reporting Violations

If you become aware of any violations of this Policy, please report them to us immediately. We will investigate all reports and take appropriate action.

To report violations, contact us at: abuse@colleague.ninja

9. Enforcement

We reserve the right to investigate suspected violations of this Policy. Enforcement actions may include:

  • Warning notices
  • Temporary suspension of access
  • Permanent account termination
  • Legal action when appropriate
  • Reporting to law enforcement authorities

10. Cooperation

You agree to cooperate with us in any investigation of suspected violations. This includes providing information about your use of the service and responding to our inquiries in a timely manner.

11. Changes to This Policy

We may update this Policy from time to time. We will notify you of any material changes by posting the new Policy on this page and updating the "Last updated" date.

12. Contact Information

If you have questions about this Acceptable Use Policy, please contact us at:

  • Email: legal@colleague.ninja
  • Abuse reports: abuse@colleague.ninja
  • Address: Colleague Ninja, Stockholm, Sweden